What you need to know before getting started......


Australian Apprenticeships

Australian Apprenticeships (often referred to as apprenticeships or traineeships) are available to anyone of working age. 

Training Contract 

Formal training agreement between the employer and the apprentice that protects the interest of both parties and outlines the qualification to be undertaken, your obligation as the Employer to provide training and the Australian Apprentice’s obligations to you.

Click the image below to see some tips on supervising your Apprentice.

State Training Authority

(STA) - are government departments in each State or Territory responsible for the operation of the Vocational Education and Training (VET) system (including Australian Apprenticeships) within that jurisdiction.

Apprenticeship Network Providers 

(ANPS)  – contracted by the Australian Government to provide both apprentices and employers with information about apprenticeship pathways, as well as:

  • Conduct Training Contract sign up's
  • Provide information on Incentives and Payments for Employers & Apprentices
  • Assist with Apprenticeship placements
  • Work with State Training Authority’s to provide an integrated service
  • Work closely with RTO’s, GTO’s, Job Services Australia providers (JSA) and Schools.

Registered Training Organisation (RTO)

Is a vocational education organisation that provides students with training that results in qualifications and statements of attainment that are recognised and accepted by industry and other educational institutions throughout Australia.

Group Training Organisation (GTO) 

Group Training is an alternative employment arrangement for Australian Apprentices and employers whereby a Group Training Organisation (known as a GTO) recruits potential and/or existing Australian Apprentices under an Apprenticeship / Traineeship Training Contract and places them with ‘host’ employers while they undertake their training.

How to get started......

STEP 1 - Finding the right apprentice / trainee for your business

The hard part is finding the right trainee / apprentice for your business who is keen, hardworking and reliable.  Take your time during the hiring process to ensure that candidates have a clear understanding of your business and business work ethics, and how their role as a trainee/apprentice fits into your workplace.  Once this is done, it gets a little easier.

STEP 2 - Contact your ANP

Contact your Apprenticeship Network Provider (ANP) or if you don't currently have one, you can visit www.australianapprenticeships.gov.au to find an ANP in your local area.  The ANP representative can then schedule a workplace visit to discuss:

Once you have met with your ANP and it has been determined that both the business and the Australian Apprentice meet the eligibility requirements for the Australian Apprenticeship Program, you will then move on to the Sign Up stage.

STEP 3 - Training Contract Sign Up!!

Your ANP will draw up the Training Contract and Training Plan Proposal to be signed by yourself (employer) and your apprentice.

At this stage you will need to advise the ANP representative that you wish to use ACFA as your preferred training provider.

The training contract will then be lodged with the State Training Authority (STA) in your state and ACFA will be notified of the new training agreement in place.

STEP 4 - ACFA Training Enrolment

Sydney students - Once the ACFA has been notified of the new Training Contract our Student Liaison Officer will then contact your business and the student via phone to schedule a visit to commence the enrolment process for the apprenticeship.

Regional students - If you are from a regional suburb the enrolment process will be completed via email and online.

STEP 5 - Enrolment


Your online enrolment application and enrolment paperwork will be completed at the enrolment visit with the Student Liaison Officer. Both the employer and student will also receive an Induction Pack.

For Regional students the student will receive an ACFA Application for Enrolment email. Within this email there will be a link to an online application form for them to complete. This application form requires the student to enter their personal details and information required for them to enrol into their chosen qualification. Your business will be sent an email with an Employer Details Form to complete and return.

Learning Literacy and Numeracy (LLN)

This is designed to determine the students learning levels prior to commencement of training and to enable ACFA to provide appropriate support to them with any specific learning difficulties identified. We ask that this is supervised by a representative of your business.

For Sydney students this will be completed at the enrolment visit with the Student Liaison Officer.

For regional students they will be emailed a link to complete it online.


Once ACFA has received the students completed enrolment paperwork, and evaluated their support needs, the first semester invoice will be emailed to both the employer and student.

Please refer to the Fees and Funding page to determine the cost, as each states funding initiatives vary. For funded NSW students you will receive a Smart and Skilled Notification of Enrolment which details the full course costs together with the invoice.

Once the invoice has been paid the student will be given free access to their learning resources online, however they also have the option to choose hard copy (pre-printed) Learner resources for an annual fee of $200.

Some students may be eligible for concessions or disability exemptions. If you feel you would be eligible for this you will need to complete a Fee Exemption Application and attach proof of evidence. Refer to the Smart and Skilled Eligibility  page to check your eligibility.

STEP 6 - Student Induction/Commencement

Once we have completed the Enrolment process and finalised the 1st semester enrolment fee:-

  • For Sydney students – you will be able to access the first two units as (Subject 1) and commence the online training. Your trainer will then call within 2 weeks to schedule a visit at the workplace to commence your onsite training.
  • For Regional students – An email will be sent to both the student and employer with their login details and you will receive a call from the trainer to schedule an induction visit to commence training.

Contact us if you have any questions please feel free to contact our Administration Team on (02) 4340 2000 or email [email protected]

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